Stop chasing invoices.
Get paid faster.
Estimating and invoicing software for small service businesses. Send estimates that clients accept online, bill deposits and progress payments, and collect by card, ACH, Cash App Pay, or check. Even keep track of your accounting if you're into that sort of thing.
$5/month during beta — locked in for life. · $9/month for new accounts after.
14-day refund for new accounts. Cancel anytime.
Estimating that works the way you do.
No bloated features you'll never use. Just the tools small service businesses actually need.
Estimates clients accept online
Send a public estimate link clients accept or decline online with a typed signature. Attach proposal files and have your terms acknowledged on acceptance.
Learn more →Deposit, progress & final invoicing
Bill a deposit up front, invoice progress as the work moves, and send a final-balance invoice in one click — every stage tracked against the accepted estimate.
Learn more →Professional invoices
Create and send polished invoices in seconds. Track status from draft to sent to paid, with branded PDF invoices and receipts.
Learn more →Get paid every way
Card, ACH, and Cash App Pay through your own Stripe account, plus cash and check tracking. No markup on processing fees — or pass them through to clients.
Learn more →Recurring invoices & reminders
Recurring invoices generate drafts you review and send, on your schedule. Automatic payment reminders and late fees handle the follow-up for you.
Learn more →Accounting & tax summaries
Invoiced, collected, and outstanding by month, quarter, and client. Sales tax invoiced and collected at a glance — most of what your accountant needs at year-end.
From estimate to paid in four steps.
Send an estimate
Build an estimate, send the link, and your client accepts or declines online with a typed signature.
Invoice the job
Bill the full amount, or a deposit, progress, or final invoice straight from the accepted estimate.
Client pays the link
They pay by card, ACH, or Cash App Pay — or you record a cash or check payment yourself.
Money lands in Stripe
Payments settle into your own Stripe account and a branded receipt goes out automatically.
One estimate, billed the way the job is paid.
Turn an accepted estimate into a deposit, progress, and final invoice — each tracked against the original so the remaining balance is always right.
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Accepted estimate
Client signs off online
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Deposit
Bill a % up front
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Progress
Invoice as work moves
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Final balance
Remaining, in one click
Built for your kind of work
Same product, tuned to how you bill — pick the closest fit.
One plan. Everything included.
No tiers, no per-seat pricing, no surprise charges. Just one flat price for everything.
Introductory Beta Pricing
Sign up during beta and keep $5/month for as long as you stay subscribed — your rate never rises to $9.
- Unlimited estimates & invoices
- Unlimited clients
- Deposit, progress & final invoicing
- Recurring invoices
- Stripe payments (card, ACH, Cash App Pay)
- Client payment portal
- Payment reminders & late fees
- Accounting & sales-tax summaries
- Up to 3 users
14-day refund for new accounts. Cancel anytime.
Standard Pricing
For accounts created after beta. Lock in $5 now and you keep it.
- Unlimited estimates & invoices
- Unlimited clients
- Deposit, progress & final invoicing
- Recurring invoices
- Stripe payments (card, ACH, Cash App Pay)
- Client payment portal
- Payment reminders & late fees
- Accounting & sales-tax summaries
- Up to 3 users
US-based businesses, billed monthly in USD.
Questions, answered.
Is there a free trial?
No. PayPolka is $5/month during beta, billed when you create your account. If it isn't the right fit, new accounts get a 14-day refund — just email us. Cancel anytime.
Will my $5 price go up after beta?
No. Sign up during beta and you keep $5/month for as long as your subscription stays active — it never rises to the $9 standard rate. That $9 rate only applies to accounts created after beta ends. (If you cancel and come back later, you'd sign up at whatever rate is current then.)
Do I need my own Stripe account?
Yes, to collect card, ACH, and Cash App Pay payments online. Money settles directly into your own Stripe account at Stripe's standard rates, and PayPolka adds no markup on processing fees. You can also record cash and check payments without Stripe.
What payment methods can my clients use?
Credit and debit card, ACH bank transfer, and Cash App Pay through Stripe, plus cash and check that you record yourself. You choose which methods to offer on each invoice.
Can I bill a deposit from an estimate?
Yes. Once a client accepts an estimate, you can bill a deposit up front, invoice progress as the work moves, and send a final-balance invoice — each one tracked against the original estimate. You can also create a single full invoice instead.
Do recurring invoices send or charge automatically?
Recurring invoices generate draft invoices on the schedule you set. You review each one and send it yourself — nothing goes out, and no card is charged, without you. It's a time-saver for retainers and maintenance plans, not auto-pilot billing.
Is PayPolka accounting software?
No. PayPolka covers the billing layer — estimates, invoices, payments, receivables, and sales-tax summaries — not full bookkeeping. If your accountant lives in QuickBooks or Xero, keep them; PayPolka handles getting the work billed and paid. Need job scheduling, time tracking, or crew management? That's our sibling product, ServCtrl.
Is PayPolka US-only?
Yes. PayPolka is built for US-based small service businesses and bills in US dollars. International support isn't on the roadmap right now.
How many users can I have?
Up to three users on one account, each with their own login — enough for an owner plus a partner or assistant. There's no per-seat upcharge; users are included in the flat price.
14-day refund for new accounts. Cancel anytime.
Estimate, invoice, get paid.
Sign up with your card during beta and lock in $5/month for life — it never rises to $9 while you stay subscribed. Connect your own Stripe account and start collecting payments.
14-day refund for new accounts. Cancel anytime.