Stop chasing invoices. Get paid faster.
PayPolka is estimating and invoicing software for small service businesses. Send an estimate your client signs online, collect a deposit before you start, and get paid by card, ACH, Cash App Pay, or check. No accounting degree required.
$5/month during beta, locked in for life. · $15/month for new accounts after.
14-day refund for new accounts. Cancel anytime.
Estimating that works the way you do.
No bloated features you'll never use. Just the tools small service businesses actually need.
Estimates clients accept online
No more "did you get my estimate?" phone calls. Your client opens a link, signs with their name, and you know the moment they accept. Attach your terms and proposal files so everything's agreed to before the work starts.
Learn more →Deposit, progress & final invoicing
Collect a deposit before you buy materials, bill as the work moves, and invoice the balance when the job wraps. Every invoice is tracked against the estimate, so you always know what's been billed and what's left.
Learn more →Professional invoices
Send a clean, branded invoice in a couple of minutes and see exactly where it stands: draft, sent, or paid. No more wondering whether the check is in the mail.
Learn more →Get paid every way
Card, ACH, and Cash App Pay through your own Stripe account, plus cash and check for clients who still pay that way. We add no markup on processing fees, and you can pass them through to clients if you want.
Learn more →Recurring invoices & reminders
Set up retainers and maintenance plans once. PayPolka drafts the invoices on schedule, you look them over and hit send. Automatic reminders and late fees chase slow payers so you don't have to.
Learn more →Accounting & tax summaries
See what you've invoiced, what you've collected, and what's still out there, by month, quarter, and client. Sales tax totals are ready for your accountant at year-end.
From estimate to paid in four steps.
Send an estimate
Build an estimate, send the link, and your client accepts or declines online with a typed signature.
Invoice the job
Bill the full amount, or a deposit, progress, or final invoice straight from the accepted estimate.
Client pays the link
They pay by card, ACH, or Cash App Pay, or you record a cash or check payment yourself.
Money lands in Stripe
Payments settle into your own Stripe account and a branded receipt goes out automatically.
Get money up front, not just when the job's done.
Your client signs off on the estimate. You collect a deposit before you start, bill as the work moves, and invoice the balance at the end. PayPolka does the math against the original estimate, so you always know exactly what's left to bill.
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Accepted estimate
Client signs off online
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Deposit
Bill a % up front
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Progress
Invoice as work moves
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Final balance
Remaining, in one click
See how it works for your business
Contractor, freelancer, consultant, or small agency: pick yours and see how owners like you use PayPolka to get paid.
One plan. Everything included.
No tiers, no per-seat pricing, no surprise charges. Just one flat price for everything.
Introductory Beta Pricing
Sign up during beta and keep $5/month for as long as you stay subscribed. Your rate never rises to $15.
- Unlimited estimates & invoices
- Unlimited clients
- Deposit, progress & final invoicing
- Recurring invoices
- Stripe payments (card, ACH, Cash App Pay)
- Client payment portal
- Payment reminders & late fees
- Accounting & sales-tax summaries
- Up to 3 users
14-day refund for new accounts. Cancel anytime.
Standard Pricing
For accounts created after beta. Lock in $5 now and you keep it.
- Unlimited estimates & invoices
- Unlimited clients
- Deposit, progress & final invoicing
- Recurring invoices
- Stripe payments (card, ACH, Cash App Pay)
- Client payment portal
- Payment reminders & late fees
- Accounting & sales-tax summaries
- Up to 3 users
US-based businesses, billed monthly in USD.
Common questions
Is there a free trial?
No. PayPolka is $5/month during beta, billed when you create your account. If it isn't the right fit, new accounts get a 14-day refund; just email us. Cancel anytime.
Will my $5 price go up after beta?
No. Sign up during beta and you keep $5/month for as long as your subscription stays active. It never rises to the $15 standard rate, which only applies to accounts created after beta ends. (If you cancel and come back later, you'd sign up at whatever rate is current then.)
Do I need my own Stripe account?
Yes, to collect card, ACH, and Cash App Pay payments online. Money settles directly into your own Stripe account at Stripe's standard rates, and PayPolka adds no markup on processing fees. You can also record cash and check payments without Stripe.
What payment methods can my clients use?
Credit and debit card, ACH bank transfer, and Cash App Pay through Stripe, plus cash and check that you record yourself. You choose which methods to offer on each invoice.
Can I bill a deposit from an estimate?
Yes. Once a client accepts an estimate, you can bill a deposit up front, invoice progress as the work moves, and send a final invoice for whatever's left. Every invoice is tracked against the estimate, so the balance is always right. Prefer to bill it all at once? One full invoice works too.
Do recurring invoices send or charge automatically?
Recurring invoices generate drafts on the schedule you set. You look each one over and send it yourself. Nothing goes out, and no card gets charged, without you. It's a time-saver for retainers and maintenance plans, not autopilot billing.
Is PayPolka accounting software?
No, and that's the point. PayPolka handles estimates, invoices, payments, and sales-tax summaries, not full bookkeeping. If your accountant lives in QuickBooks or Xero, keep them there. PayPolka handles getting the work billed and paid.
Is PayPolka US-only?
Yes. PayPolka is built for US-based small service businesses and bills in US dollars. International support isn't on the roadmap right now.
How many users can I have?
Up to three users on one account, each with their own login. That's enough for an owner plus a partner or an office manager. No per-seat upcharge; all three are included in the flat price.
14-day refund for new accounts. Cancel anytime.
Estimate, invoice, get paid.
Sign up during beta and lock in $5/month for life. It never rises to $15 while you stay subscribed. Connect your Stripe account and send your first invoice today.
14-day refund for new accounts. Cancel anytime.