Invoicing software for small studios and agencies.
Up to three users on one flat plan, reusable presets so every estimate looks the same, recurring invoices for retainer clients, and clean statements — billing without adopting an agency ops suite.
14-day refund for new accounts. Cancel anytime.
Small team, shared billing
A studio doesn't need an enterprise billing system, but it does need more than one person able to send an invoice. PayPolka gives you up to three logins on one account, so the work doesn't stall when the owner is on a call. Presets keep everyone consistent — the same retainer tiers and deliverable line items, drop-in ready — so an estimate from your account lead looks like one from you.
Retainer clients go on a recurring schedule that produces a draft each cycle for someone to review and send, and reminders plus late fees keep receivables moving without anyone playing collections. If you want the mechanics of estimate-to-invoice billing, the invoicing guide lays it out.
Numbers you can hand to the books
At month- or quarter-end, the Accounting view shows invoiced, collected, and outstanding by month, quarter, and client, plus sales tax invoiced and collected. Send a client a statement and they see exactly where they stand. It's most of what your bookkeeper asks for — though PayPolka isn't a full accounting suite, so keep your ledger wherever it already lives.
Billing a small team can share
Up to 3 users, no per-seat fee
An owner, a account lead, and a bookkeeper can each have their own login on one account — included in the flat price. No counting seats, no upgrade prompt when a third person needs in.
Presets keep the whole team consistent
Save labor rates and catalog items once — retainer tiers, common deliverables, fees — so anyone on the team builds an estimate or invoice the same way, fast, without rewriting line items from scratch.
Recurring invoices for retainer clients
Put retainer clients on a monthly or quarterly schedule. PayPolka generates a draft each cycle for someone to review and send — never auto-sent — with reminders and late fees handling the chasing.
Statements and summaries clients trust
Send a client statement — opening balance, invoices issued, payments received, closing balance — to the primary contact, and see invoiced, collected, and outstanding by month, quarter, and client across the whole book.
The Accounting view: invoiced, collected, and outstanding by quarter and month.
Questions, answered.
How many users can we have?
Up to three users on one account, each with their own login (admin or operator role). All three are included in the flat price — there's no per-seat charge.
Can the team reuse line items so estimates look consistent?
Yes. Save labor rates and catalog items at the account level — retainer tiers, common deliverables, materials, fees — and anyone on the team can drop them into an estimate or invoice. Inserting a preset snapshots its values, so later edits don't change documents you've already sent.
Can we bill retainer clients automatically?
On a schedule, yes — but a person stays in the loop. A recurring schedule generates a draft invoice each cycle for someone to review and send. PayPolka never auto-sends or auto-charges a recurring invoice.
Can we send statements to clients?
Yes. Each client can get a statement showing opening balance, invoices issued, payments received, and closing balance, emailed to the primary contact. Clients also get a portal to view their invoices and balances any time.
Do we use our own Stripe account?
Yes. Card, ACH, and Cash App Pay run through your own Stripe account at Stripe's standard rates with no markup from PayPolka, plus cash and check you record yourself. You can optionally pass processing fees to the client.
Will the $5 price go up after beta?
No. Sign up during beta and the account keeps $5/month for as long as it stays subscribed — it never rises to the $9 standard rate, which only applies to accounts created after beta. US-only, billed in USD.
Billing your whole team can run.
Start for $5/month during beta and lock that rate in for life. Up to three users included — connect your Stripe account and get the team billing.
14-day refund for new accounts. Cancel anytime.