Accounting & Statements

The Accounting area gives you a clean, year-by-year reporting view of your billing, and Statements let you hand any client a tidy summary of their invoices and payments. Both are reporting tools built on the invoices you send and the payments you collect — not bookkeeping or expense tracking.

Accounting

Open Accounting from the top navigation to see how your billing is doing for a given year.

Choosing a year

Use the Year selector at the top of the page to switch between years. Every total and breakdown below updates to reflect the year you pick.

The totals

Four headline numbers summarize the year:

• Total invoiced — everything you billed clients during the year.
• Collected — the payments you actually received.
• Outstanding — invoiced amounts that haven’t been paid yet.
• Written off — amounts you’ve marked as uncollectible and stopped chasing.

Sales-tax summary

PayPolka also rolls up the sales tax that appears on your invoices:

• Tax invoiced — the total sales tax you added to invoices during the year.
• Tax collected — the portion of that tax included in payments you’ve received.

These are reporting summaries to help you and your accountant, not tax filings. PayPolka does not calculate what you owe or provide tax-filing advice — share these figures with your accountant or tax professional, who can tell you how they apply to your situation.

Breakdowns

Below the totals, the same numbers are broken down so you can see patterns over time and across clients:

• Quarterly summary — invoiced and collected amounts grouped by quarter.
• Monthly breakdown — the same, month by month.
• By client — invoiced and collected totals for each client, so you can see who’s been billed and who’s paid.

Together these give you a single clean view you can review yourself or hand to an accountant at year-end. To bill clients in the first place, see Invoices; to learn how payments are recorded, see Getting paid.

Statements

A statement is a per-client summary of their account activity over a date range — useful when a client asks “where do we stand?” or you want to remind them of an open balance.

Each statement shows:

• Opening balance — what the client owed at the start of the period.
• Invoices issued — the invoices you sent during the period.
• Payments received — the payments they made during the period.
• Closing balance — what they owe at the end of the period.

Sending a statement

You can email a statement straight to the client’s primary contact — the person set to receive billing emails. If you need to set or change who that is, see Clients & contacts.

What a statement covers

A statement is invoice-and-payment only. It does not include estimates — only the invoices you’ve issued and the payments you’ve received. For sending and tracking quotes, see Estimates instead.